On borrowing equipment from us

  • Equipment in high demand by several researchers has a designated person for taking bookings and scheduling of its use. In contrast the scheduling of the use of equipment between a couple of researchers will be in their own hands.
  • For equipment in high demand, a brief written explanation of why equipment that is simpler, in lower demand or with cheaper running costs cannot be used instead.
  • Unused bookings that are not cancelled in good time or with a good reason will result in lower priority or banning from future bookings.
  • The responsibility of the person taking reservations does not include user training and technical support.
  • Depending on the easy of use of each “tool”, a demonstration of the proficiency of the expected USER of the equipment will be required before access.

    Cartoon from http://xkcd.com/

  • For some equipment corresponding to the right half of the cartoon above, collaboration with an already trained operator, can be a better alternative than learning all the tricks of the trade.
  • All equipment should be tested for correct functioning at the time it is borrowed and when it is returned. Any malfunction or accident in the use of the borrowed equipment should be immediately informed to the person responsible for reservations.
  • In cases when the department or division does not pay for repairs or calibration expenses, these costs will be shared among the projects using them. At the time of booking, future users should make sure that they would be able to cover the expenses.
  • For equipment bought with project money, rather than department funding, the borrower will always be responsible for paying the cost of repairs needed due to miss-use, accidents, or any other cause so that the equipment is returned in the same condition as when it was borrowed.
  • Users are responsible for the expenses related to consumables, but they do not have the freedom to choose which type or brand of consumables to buy, as in some cases using the wrong type can cause costly malfunctions in equipment in addition to affecting the quality of the data of the user itself.
  • Of course, all equipment should be returned clean, and with charged batteries, and with no missing parts including manuals and software disks if also borrowed.
  • In some cases equipment comes with a single software licence, and this may be installed on a computer needed for other uses. Consequently in many cases the user will need his own computer and to install software, and in a few cases may even need to buy a software licence.