Statutes of the Association for Literary Urban Studies (ALUS)

(Updated after the General Meeting in January 2022)

  1. Aims

The aims of the Association for Literary Urban Studies are to provide an international and interdisciplinary platform for scholars studying the city in literature. It welcomes approaches that examine city narratives in a broad understanding, including approaches that combine urban studies, cultural geography, urban planning, future studies, and other relevant fields with the examination of narratives of cities. It aims to foster interdisciplinary research on city literature, including literature written in all languages and encompassing all historical periods. The Association for Literary Urban Studies organizes meetings twice a year in Finland for members residing in Finland or passing through, and one international conference every two years. It aims to cooperate with other international organizations to organize international seminars, conferences and events.

ALUS strives to be a positive, encouraging and inclusive academic environment for scholars of all genders, geographic locations and career stages.

The Association for Literary Urban Studies is a non-political and non-religious organization.

  1. Membership

Membership of the Association for Literary Urban Studies is open to all persons working within fields relevant to urban literary studies. No fee is required for membership. The board can suspend, refuse or terminate membership in case of prolonged inactivity of the member, or in case of behavior deemed bringing disrepute to Association for Literary Urban Studies.

  1. Board

The Association for Literary Urban Studies Board consists of the following:

Elected Members of the Board:

President: Lieven Ameel (Tampere University)

Vice-President: Patricia García (Universidad de Alcalá)

Secretary: Riikka Pulkkinen (University of Helsinki, Finland)

Treasurer (remains unnamed, post to be filled when and if necessary)

Other members of the board:

Appointed Post Holders:
o        Bibliography editor: Meeria Vesala (Tampere University, Finland)
o        Newsletter editor: Chen Bar-Itzhak
o        Contact person in case of ethical misconduct or inappropriate behaviour: Kai Tan
o        Up to 4 members of the board without specific responsibilities:  Liam Lanigan, Lena Mattheis, Giada Peterle, Anubhav Pradhan
o        Up to 4 vice members without specific responsibilities: Silja Laine, Michael G. Kelly, Anna-Leena Toivanen, Juho Rajaniemi

Members of the board are elected during a yearly general meeting. The posts are tenable for two year at the time, four years at the maximum.

The board meets at least twice a year, once at the annual meeting and once at another time that can be freely specified.

Advisory board of the Association for Literary Urban Studies: Bart Keunen (University of Ghent, Belgium), Jeremy Tambling, Tone Selboe (University of Oslo, Norway) and Marc Brosseau (University of Ottawa, Canade).

  1. Meetings

General meetings are conveyed by the president of the board. Meetings for specific purposes (bibliography, newsletter, conference) can be conveyed by appointed post holders.

  1. General Meetings

General meetings are organized annually. To ensure that all members can attend the meetings, the board will set the date of the meeting at least one month in advance and will inform all members of the date and agenda of the meeting.

During general meetings, the aims and activities of the Association for Literary Urban Studies are discussed and further developed. Members attending the general meetings are able to vote for candidates applying to be elected members of the boards, and they can also appoint members for the appointed posts. Members who are unable to attend can be candidate for elected positions, and they can also cast a vote in absence. Members should notify the board about their candidature for a position two weeks prior to the general meeting, and/or their wish to cast a vote in absence via email at least 5 days prior to the general meeting.

  1. Symposiums

Symposiums are organized twice a year at the various institutions/universities where members function, on a rotating basis. All members will be notified of upcoming symposiums, and are invited to present ongoing research.

  1. International Conferences

Conferences are organized every two year at the institutions/universities where members function, on a rotating basis. The international conferences are structured around a specific theme relevant to literary urban studies and are advertised by using an open call for papers.

Conference organizers are asked to consider ways to foster the participation of precarious scholars and members of groups that are currently underrepresented in academia. Such ways can include travel grants or the organization of online or hybrid sessions as part of an in-person conference.

Conference organizers are committed to ensure a safe and inclusive environment for all participants.

  1. Newsletter

A newsletter will be distributed at least four times per year, keeping members up to date about the activities of the Association for Literary Urban Studies, relevant calls for papers, and relevant new publications in the field of literary urban studies.

It is the responsibility of all members to regularly (at least twice yearly) contribute to the bibliography and/or list of relevant calls for papers.

  1. Amendments to the statutes

The statutes of the Association for Literary Urban Studies can be amended during the general meeting. Amendments are subject to a 2/3 majority vote.

  1. Guidelines in case of ethical misconduct or inappropriate behavior.

As an association originally founded in Finland, ALUS follows the ethical principles of the Finnish national board on research integrity TENK, as outlined on www.tenk.fi.

Members are asked to be aware of national and local ethical guidelines, codes of conduct, and legislation that may apply in the case of locally organized ALUS events.

If a member experiences, or becomes aware of, ethical misconduct or inappropriate behavior in events organized by ALUS or associated with ALUS, they are asked to report such misconduct or behavior to the contact person on the ALUS board. A report may also be sent to any other member of the board; all board members are required to follow the guidelines outlined in this section.

Upon receipt of a report, the contact person will convene a committee consisting of 4 to 5 members from the ALUS board to consider the case and to draft recommendations to the board. This committee can only deal with events and activities organized by ALUS, or associated with ALUS. The committee will hear the different persons involved. On the basis of its findings, the committee will draw up a report, which will also contain recommendations, and present these to the board. The board will then convene to discuss the findings and to vote on the recommendations.

ALUS is committed to ensure a safe and inclusive environment for all members.