Academic administration

Timetabling in Optime

Timetables are planned in the Optime system, which is also used to book teaching facilities and handle related invoices.

Two different interfaces of Optime are available: OptimeEvent and OptimePortal. OptimeEvent is used by education and project planning officers whose duties include timetabling. All members of University staff can use OptimePortal to view timetables and book teaching facilities for purposes other than teaching.

Optime is the source system for information on teachers as well as teaching times, dates and places. Completed timetables are transferred from Optime to Oodi, after which the course data created in Oodi are displayed on course pages. When handling course data, it is important to remember that the information maintained in Optime must not be edited in Oodi.

Course pages

A course page is automatically created for all course data published in WebOodi. Teachers can edit the pages and add information or material there. Because the basic information featured on course pages is extracted from WebOodi, the descriptions as well as the dates and times of teaching must be correct. Administrative staff can also edit course pages if they hold the right to edit the relevant course data in WebOodi.

Teachers can find their course pages through My Teaching and students through My Studies. Explore the services: demo.teacher.helsinki.fi and demo.student.helsinki.fi. All course pages can be found through the course finder.

Examinarium

Examinarium is the University’s electronic exam system. Teachers can create exams in the system, and students can take the exams at their convenience during a defined exam period in a separate exam rooms equipped with a computer and a video recording system for invigilation. Examinarium increases the flexibility of studying, frees teachers from organising separate exam sessions throughout the academic year and makes it easier to provide feedback on answers.

One-stop-shop for student instructions

The Instructions for Students site contains the instructions pertaining to all students as well as programme-specific instructions for the new degree programmes that launched in autumn 2017. The website is public and can be accessed without logging in. This means that prospective students can also access the site. The instructions are organised by theme. In addition, news and bulletins relating to individual degree programmes can be published on the Instructions for Students site. Instructions for updating the Instructions for Students site and publishing news and bulletins there will be compiled in late autumn 2017.