One Step Ahead ry
Weekly meeting
Saturday 5.2 January 2022, 11.00
Mode of meeting: Zoom
Attendees:
Total number of attendees:
1. Call to order
The Chairperson starts the meeting at 11.00
2. Selection of chair and secretary for the meeting
Chair – Jamie
Secretary - Laura
3. Declaring the meeting legal
Declaring the attendees, declaring that the meeting was called according to the rules of the association and is a legal meeting.
The next meeting will be called according to the Rules of the Association.
4. General meeting
Send out invitation 5 business days before latest 17th Feb
Action plan and agenda need to be ready before this
Short section for supporting members
5. Ice Skating
Reminders: 12th 11.00 at central station, bring snacks
15 sign-ups at the moment
Meet up in front of burger king and someone waits for late people
6. Fireside chat updates
First 2 fireside chats
Feb 25th
· Location: EduHub
· Speaker: Miska Noponen
· Need to send out the invite also in FB groups, whatsapp and LinkedIn
March 17th 4-6pm
· Location: EduHub
· Speaker:
· Events have not yet been made
For both events: sign up in eventbrite and we share the Zoom link to those who have signed up
7. Action plan
What we need to do for the allocation model:
· Lena:
o Equality plan: any updates we want to make to it
o Update document about safe space
· Aparna: Form on problem situations
§ Laura: This needs to be multilingual
§ Elena: Add to the website
· Elena: Add minutes to the website
· Naike: Collecting feedback from events
· Everyone: Write short description of our tasks in the board and sent to Elena to add to the website to cover the point on “written descriptions on our jobs in the board”
· Elena: Mention in the action plan that we collect student numbers in Governance
· We participate in Climate March
· Well-being of students: an event/the hike?
o Naike: Mention in the document how we care about well-being of students.
o Group formation: end of the year, thank you event
· We will attend Fresher adventure
· Naike: Mention Educafe in the document
· Student advocacy, Lena: Mention that condus student reps are part of our board
· Naike: Diverse fresher activities & Alumni activities (Fireside chats?)
· Jamie: Collab with tutors
Draft action plan needs to be ready by 17th Feb
8. Supporting Members
Canva has been created to promote becoming a supporting member, this should be sent out to possible supporting members.
We have access to the OSA support membership sign-up.
9. Trello
We opened a Trello to organize our events and tasks. Elena will upload tasks here. We can add deadlines and tag the people that are responsible for the tasks.
10. Other business
Opening a locked document on Teams where we can save our passwords and login details. Discussed opening an OSA gmail.
11. Tasks
Everyone: Write short description of our tasks in the board and sent to Elena to add to the website to cover the point on “written descriptions on our jobs in the board”
Lena:
o Equality plan: any updates we want to make to it
o Update document about safe space
o Mention that condus student reps are part of our board
Aparna: Form on problem situations
Laura: Form needs to be multilingual
Naike: Collecting feedback from events
Naike: Mention in action plan:
o how we care about well-being of students. (eg hike event)
o Group formation: end of the year, thank you event
o Educafe in the document
o Diverse fresher activities & Alumni activities (Fireside chats?)
Jamie: Collab with tutors
Elena: Add to the website:
· Form on problem situations
· Update equality and sustainability reps
· Add minutes to the website
· Everyone’s short descriptions about our tasks in the board
Elena: Mention in the action plan that we collect student numbers in Governance
End of meeting
The Chairperson ends the meeting at 12.30