One Step Ahead ry

Events planning meeting

 Monday, 10^th January 2022, 18.00

Mode of meeting: Zoom

Attendees: Aparna, Jamie, Lena, Elena, Sophie, Naike

Total number of attendees:

1. Call to order

The Chairperson starts the meeting at 20.00

2. Selection of chair and secretary for the meeting

Jamie – chair, Elena - secretary

3. Declaring the meeting legal

Declaring the attendees, declaring that the meeting was called according to the rules of the association and is a legal meeting. 

4. Approving the agenda

The agenda was approved without amendments

5. Alina Hall reservation – Should we organise sitsit or cancel reservation?

-cancel by the 21^st Jan, this is not that big a problem anymore as if the restrictions don’t allow, it will be cancelled anyway. But we need to still cancel it by then in case they do allow it and we do not want to have sitsit.

-testing, catering and price of entrance tickets needs to be figured out

Naike suggested we wait till the very last day before we decide about whether we organise it.

We will look at this closer to the deadline

6. Welcome event

Naike: On events in general:

-planning our big events separately so that we have enough resources for organising them

We will introduce ourselves after a lecture and we will also introduce the following events, and a proper introduction will happen in our February event

For the beginning of February, either online event or ice-skating (if the sitsit in Alina hall doesn’t happen)

Catering, maybe unicafe?

-firesite chat

 -2 events, end of February and end of March

-worklife utopia - end of April

  -antiracism

  -career events

7. Assign “member for equality” and “member for the environment” roles

People Interested:

Member for Environment: Naike

Member for Equality: Lena

8. Other business

Other things we discussed:

Lenas role in OSA board

-we discussed Lena’s role as the student advocate

-planning of creating an informative poster of students' experiences

-talking to steering group on collaboration

-Sophie expressed her interest on the initiative

Discussion on the membership fee and what members gain from being a member

Options:

-patch with membership, and/or totebag

-patches for several of our events

-highlighting the work we do

-making funny patches and selling them

-happy one year patch for the anniversary

-general meeting

-crash course on stats

-more paid events, like a trip and the members would get a discount

-donations? What are the restrictions?

-selling cakes and coffee at our events

9. Tasks

Cancel Alina hall by the 21^st

Naike and Aparna Catering options?

Naike brainstorms on the welcome event

Lena to contact Miki and Alicia about the collaboration with Steering group

Naike asks Zoi about donations

Sophie asks Natalia about donations

Lena and Aparna brainstorms on designs

Jamie looks into costs of ordering patches

10. Next meeting

18.55 on the 20^th Jan. If time after discussing Alina hall, well look at the general assembly: We need to have a meeting a week before 28^th February on the budget plan.

> Spring General Meeting must be between Feb 21-25 and announced 5 days before the meeting to all members (supporting and general) via email

11.  End of meeting

The Chairperson ends the meeting at 19.21