One Step Ahead ry 

Events planning meeting

 Friday, 28 January 2022, 17.00

 

Mode of meeting: Zoom

Attendees:  Jamie, Aparna, Sophie, Lena, Naike, Laura

Total number of attendees:  

1.     Call to order

The Chairperson starts the meeting at 17.00

2.     Selection of chair and secretary for the meeting

Secretary – Elena, Chair - Jamie

 

3.     Declaring the meeting legal

Declaring the attendees, declaring that the meeting was called according to the rules of the association and is a legal meeting. 

4.     Approving the agenda

The agenda was approved without amendments

 

            5. Changineducation.fi handover

1 or 2 editors

How often to publish?

We could ask people for the blog posts they have created as course work

Thesis work should be published there, maybe two editors might be great

The thesis published doesnt need to be from OSA

There will be an intern to help out with graduparaati (that Alicia was now)

 

Question for applicants in google form:

Why are you interested in editing the blog?

Do you have any experience in editing?

 

Responsible person for the blog: Aparna

Checking out that posts are getting published

 

 

            6.TAHLO Action plan Sections

·         Introduction: Jamie

·         Governance: Elena

·         Communication: Elena & Laura

·         Student Advocacy: Lena

·         Finance: Sophie

·         Events: Naike

·         Environment: Naike

·         Equality: Lena

·         Anti-racism Committee: Aparna

·         Co-operation: Jamie

·         Any other ideas?

 

-anti-racism

-any points that seem simple to cover

Note: remeber to write down how many members there are at our events

 

 

7. Decision about the membership fee + Date of General Meeting

-hard to change the rules, lower membership fee or not change it but everyone gets something, like a new patch? Problem of having surplus patches

Problem of some people having only 3 months left

First time membership + discounted price afterwards

 

We voted on this solution:

Or just a 10 euro annual fee (calendar year), we would have to be transparent about this

+ adding a clause about if one cant pay it

+ patch

+ communication of the events

 

General meeting: 24rth Feb 5-7

 

8. Final Decision about Patches

We decided on a shoe shaped one

 

9. Events update: Skating & Fireside Chats

Everyones informed about ice-skating

Fireside Chat

We could get an event location about ed-tech

Feb 25th, start-up, hybrid, 3-5 Helsinki Education hub

March

 

Collab with Condus and Orbis with worklife utopia?

Focus group: Lena, Aparna, Naike, Jamie

Support group: Elena

 

10. Website Updates

Elena updates the page with events during the weekend

 

11. Other business

12. Tasks

Sophie - Contact Minna about graduparaati

Aparna - announce the possibility to be an editor

Jamie – contact HYY about training on harassment etc

Lena – contacts student representative

4.2 Everyone goes through the document for the points and highlights important points

Yellow = what we already have

Green = what seems possible to achieve

11.2. drafts for action plan

18.2 confirming the action plan

Elena - Try to book the Minerva tori  through Zoi, minimum 20, for 24rth Feb 5-7

Remember: next monday 3.30 we have the educafe where we introduce ourselves

14.2. another important educafe where a collaboration opportunity

 

 

13. Next meeting

The next meeting will be called according to the Rules of the Association.

We will discuss the highlighted parts of the document

11AM 5.2

 

14.  End of meeting

The Chairperson ends the meeting at 18.44