Section P.4 exercises

EXERCISE 1 – Good routines for slide shows

  1.  Review the good routines for slide shows.

EXERCISE 2 – Compiling a slide show

You have created the folder Data presentation earlier in this section. The files you need in this exercise have been compressed into one “Data_presentation” (zip) file. Download the file to your computer and unzip it into the folder Data presentation.

  1. Create a new, empty slide show.
  2. Set the show to be presented on the computer.
  3. Create the title slide below for the show and add your own name.
  4. Save the slide show in your exercise folder under the name “Clear presentation”.
  5. Add a new slide to your show and enter the information shown below in it.
    The image shows a slide with the title font “Slideshow structure” and a list underneath, with the first line “Plan what you want to present and to whom”, the second line “Check the equipment in the presentation room” and the third line “A clear presentation is divided into three parts”. After the third line, three lines are indented: “Introduction”, “Actual topic”, “Summary”.
  6. Add another slide to your show. Select a slide layout where there is a text marker on the left and space for an image on the right. Enter the text in the model below into your slide and insert the image called Conference from your exercise folder.The image has a slide with the title font “Showing pictures” and a list underneath, with the first line “Picture enliven the presentation”, the second “Do not use too many pictures” and the third “Select related pictures”.

EXERCISE 3 – Slide masters and design templates

In this exercise, we will continue editing the previous exercise.

  1. Select the design template below for you slide show (if there is not a similar one in your list, you can select another one).
  2. Add yet another slide to your show and enter the text shown below into it.
  3. Open the workbook Budget chart with Excel or some other spreadsheet program and copy the bar chart to the slide by way of the clipboard.The image shows a three-dimensional bar chart produced with Excel and imported into a PowerPoint slide. The headings of the four columns are below these, and on the left there are rows from the bottom to the top with readings from 0.00 to 1,800.00. The slide title is Graphic charts in white and below it with a smaller font “Illustrate numbers with charts”. The background of the graph has black horizontal lines on a grey background. Slide background is gradient green.
  4. Set the chart you copied to use the colour scheme of the design template you selected before (see image below). Then go to the slide master and set all the headings to align to the left. The slide should then look apprx. like this:
    The image shows a three-dimensional bar chart done with Excel. The slide title is Graphic charts in white and below it with a smaller font “Illustrate numbers with charts”. The white headings below the bars and the white figures on the left are the same as in the previous image. In the colour model, the bars are red and their background is transparent, except for the white horizontal lines. Slide background is gradient green.
  5. Add another slide to the show. Select the layout shown below and enter the data:
    The image shows a PowerPoint slide with a white title: Tables in the presentation. Below is a list with two texts: “Only present the most important figures in the tables” and “Share details as a separate attachment”. Below the texts, there is a table with column titles starting from the second one: January, February, March, April. On the left, starting from the second row, it reads Helsinki, Tampere, Jyväskylä, Oulu. The background colour of the first row of the table is bright red and the background colours of the other rows alternate between pink and white. The cells in the table have miscellaneous numbers between 270 and 400. Slide background is gradient green.
  6. Reorder the slides in the show so that the slide about the spreadsheet comes before the one about the chart.
  7. Save the slide show.

EXERCISE 4 – Showing the slide show

  1. Open the file “Clear presentation” unless it is already open.
  2. Watch the slide show.
  3. Try different methods of proceeding from one slide to another.

EXERCISE 5 – Printing slides

  1. Open the file “Clear presentation” again, unless it is already open.
  2. Open the printing menu and look at the different alternatives for printing the slide show. To preserve the environment, do not print unnecessary copies.