The storage of our Moodle server is filling up, but a new server is set to arrive in June 24th, 2020. With our course cleaning effort, we ensure that our current server remains operational and any unnecessary bits do not transfer needlessly to Moodle’s new home. Storage space is filled up mainly by courses, course backups, large file attachments and videos.
Quickest way to do cleaning is to remove unnecessary course areas. You can inform us about unnecessary course areas at firstname.lastname@example.org. Add to your message the address of the course area, after which we will start the removal process of the course. You can get the address of your course area by going to the course front page and copying the address from your browser’s address bar.
We recommend doing backups of your courses and storing these externally from Moodle. For example, at a password protected hard drive: instructions on how to backup. When you have successfully done a backup and saved it externally from Moodle, remove the backup so that it will not unnecessarily take space from Moodle. Instructions on how to remove backups:
- Click on the cogwheel (Actions menu) at the course front page.
- Click ‘Restore’.
- Go trough the ‘Course backup area’ and ‘User private backup area’.
- Click the button ‘Manage backup files’ under the backup area where you want to remove a backup file.
- Click the name of the backup file.
- Make sure that the file can be removed and click ‘Download’ to download the file.
- Click ‘Delete’.
- Click ‘OK’.
- Click ‘Save changes’.
Large file attachments
You can delete large attachments and file folders mainly directly from the front page of your course. Instructions for deleting files and folders:
- Make sure the edit mode is on from the course front page gear (Actions menu).
- Click ‘Edit’ for the item you want to delete.
- Select ‘Delete’.
- Click ‘Yes’.
You can also shrink files before importing them into Moodle. This speeds up the user experience and reduces the size of the course. For example, saving presentations in PDF format and reducing the size of large images. An easy way to reduce multiple images at once in Windows is to send the images to yourself using the Windows e-mail feature: right-click the image, select send, and then e-mail. Windows will provide you with different size options appropriate for online use.
Video files should be stored in the University of Helsinki’s own Unitube-Lataamo service (lataamo.helsinki.fi) or in another dedicated cloud environment. Videos from these services can be linked directly to Moodle or other services. Instructions for linking videos to Moodle from Unitube: Publishing Unitube videos on a Moodle course.