Become a member of the HYVÄT board 2020

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HYVÄT’s next board will be nominated in the Autumn General Meeting on Tue 26th of November, 18:00-19:00 @ Kattosauna Sivistys (Leppäsuonkatu 11, 3rd floor). To become a board member,  please join the meeting or send your consent/application to phd-board@helsinki.fi if you cannot be there physically. The board members must be regular members of HYVÄT.

HYVÄT General Meeting in 2017

General duties in the board

According to HYVÄT bylaws, the board holds the aministrative and excecutive power of the association. These include representing the association, taking care of the finances and implementing any actions assigned in the general meeting.

In practice, this is carried out via monthly board meetings where most of the board members are expected to be present. In addition, each board member is responsible for some specific tasks listed below. Board members are  also assumed to work as a unit and help each other in case of some larger tasks, such as big events that occur a few times a year.

HYVÄT board of 2015

Chairperson

Chairperson is the one leading the association and often also its face. The core duties include leading the actions of the board, chairing the board meetings and keeping up to date to anything of importance to HYVÄT or doctoral education in general.

The chairperson does not need to do all this by themselves. As a matter of fact, a good chairperson can delegate the majority of the tasks to other board members or officers.

Prerequisites include basic understanding of the functioning of HYVÄT and associations in general. However, the most important factor is enthusiasm and will to put oneself at bay for the association.

Secretary

In principle, secretary takes care of all the documents involving the association. In practice, and most importantly, this means taking the minutes of board meetings. Additionally, secretary is the one responsible storing the minutes and other files in HYVÄT cloud folder(s).

The features required are literacy and availability during most of the (monthly) board meetings. Secretary’s task is a really good opportunity to get to know the association and its practices.

Treasurer

Treasurer is the one who keeps track of HYVÄT’s possessions, i.e. the treasure. This means, keeping track of all the expenses and income throughout the year and being able to tell the rest of the board what is realistic and what is not.

Some basic knowledge of accounting is a benefit, but not necessarily required. Everything can be learnt by doing. As HYVÄT’s income mostly consists of membership payments, it is usually natural to combine the Treasurer’s task with Members Coordinator’s duties.

Members Coordinator

As you could expect from the name, members coordinator is the one who keeps track of all the association’s  more thatn 300 members.  This includes registering new members to the association and trying to keep track of which of the old members are graduating and thus leaving the association.

Some basic knowledge of Excel makes the Member Coordinator’s life somewhat easier.

Advocacy Coordinator(s)

Advocacy Coordinators are the ones following everything concerning doctoral education at the university and possibly even on the nationwide level. Their task is to react to any major updates and determine if HYVÄT should take any action in them.

Common tools of reacting include meeting with the university administration, starting a discussion within the doctoral student community and preparing statements to really underline HYVÄT’s concerns or other opinions.

Preferably the Advocacy Coordinators are somewhat familiar with influencing at the university and able to understand which kind of problems HYVÄT should focus on with its limited resources. Being a PhD representative or at least having good connections to them gives good acquirements to the task.

PhD Representative Coordinator(s)

PhD Representative Coordinators work really close with the Advocacy Coordinators. The tasks are often also combined. The main task is to keep up the discussion between HYVÄT and the 70 PhD Representatives in the steering groups and various other boards at the university. For HYVÄT, it is really important to hear what is happening “in the field”, i.e. in the individual Doctoral Programmes. Also, it is equally important to have information flowing from HYVÄT to the representatives as well.

It is convenient if the PhD Representative Coordinator is also a PhD representative. Other favourable features include good connections to the university administration and being up to date with the advocacy discussions at the university.

Event Coordinator(s)

Event coordinators are the ones responsible for planning and organizing most of HYVÄT’s events. This does not mean that they do everything from shopping to final cleaning themselves, rather they coordinate with the rest of the board and volunteers that there is at least someone labeled for every task.

Best part of event organizing is often the planning when you can brainstorm even the craziest ideas and make the events happen just the way you want. It is also genuinely rewarding to see dozens or even hundreds of people enjoying a party that you realized.

Organizing and delegating are the most important skills for the Event Coordinators. However, everything can be learnt by doing and reports from the previous years make it easy to build on top of the earlier iterations of the events.

Communications Coordinator(s)

Communication is every organization’s Achilles heel, and HYVÄT is no excuse. How to contact hundreds of members at four different campuses and try to find the part of HYVÄT’s activities that they are specifically interested in?

Currently, HYVÄT’s three main communication channels are the website & blog, mailing list (newsletter) and Facebook (page & group) – not forgetting the good old word-of-mouth. If there are several Communications Coordinators, it is natural to divide the tasks based on the channels.

The most important feature for the Communications Coordinators are keeping oneself up to date on HYVÄT’s activities. Social media or website (WordPress) skills are a plus, but not necessary. The WordPress platform makes it possible that no programming knowledge is required even when updating the website.

Call for applications for the Scientific Council for term 2020-2021

The Student Union HYY and HYVÄT are now seeking for one actual postgraduate student member for the Scientific Council for the 2020–2021 term. The postgraduate student member must be registered for attendance at the University of Helsinki as a postgraduate student.

Continue reading “Call for applications for the Scientific Council for term 2020-2021”

PhD representative elections 2019 – results

The new doctoral candidate representatives for doctoral programs (DP), doctoral schools (DS) and the steering group of doctoral education were elected in November. In 11 steering groups there were more candidates than positions, so the representatives were selected by voting. In 19 Doctoral Programmes, there were only 1 or 2 candidates, so they were elected automatically without voting.

In 9 Doctoral Programmes, there are still 1 or 2 vacant positions. Those will be filled by the decision of the Election Committee based on applications. To apply, please send your freely formed application and a possible CV by email to phd-elections@helsinki.fi at latest on November 18th.

Election Results

Please note that these results are still preliminary. The final decisions will be made by the directors of Doctoral Schools (for Doctoral Programmes), deans (for Doctoral Schools).

Steering Group of Doctoral Education: Joni Ollonen

Doctoral School in Humanities and Social Sciences: Johanna Hyytinen

Doctoral School in Natural Sciences: Tommi Mäklin

Doctoral School in Health SciencesGiuliano Didio

Doctoral School in Environmental, Food and Biological Sciences: Paula Kurittu

Enthusiastic for the new term as representative

João was elected as tthe PhD representative in the Doctoral Programme in Drug Research without voting.
Come to the HYVÄT Election Night in on Nov 7th at 18:00 in Dubliner (Mannerheimintie 5) to see all the election results.

Remember to cast your votes by Nov 7th 18:00. See your email for more details.

My name is João Pedro Martins, a 28-year-old Portuguese living in Finland for about 4 years. I received my bachelor’s degree in Biomedical Engineering in 2012, at the University of Trásos-Montes e Alto Douro (UTAD), Portugal, and a Master’s degree in the same field, at the University of PortoCurrently, I am PhD student in the Doctoral Programme in Drug Research (DPDR) at the Faculty of Pharmacy. 

Continue reading “Enthusiastic for the new term as representative”

Väitörkirjatutkijoiden edustajavaalit 2019: Ehdokkaat & äänestys / Elections for PhD Representatives 2019: Candidates & Voting

ANNA ÄÄNESI 29.10. – 7.11.2019 klo 18:00

Väitöskirjatutkijoiden edustajien vaalien ehdokasasettelu päättyi 14.10.2019, minkä jälkeen jatkohaku avattiin 16. – 18.10.2019 väliselle ajalle. Hakuaikojen jölkeen hakijoita edustajapaikkoihin oli yli 60, mikä tarkoittaa että useista paikoista päästään äänestämään. Joihinkin johtoryhmiin taas tuli yhtä paljon ehdokkaita kuin paikkoja, eli äänestystä ei tarvita. Lisäksi 11 tohtoriohjelmasta puuttuu edelleen yksi tai kaksi hakijaa. Nämä paikat täyttää Vaalilautakunta ilmoittautumisjärjestyksessä sopivien hakijoiden löytyessä.

Niissä johtoryhmissä, joihin tuli enemmän hakijoita kuin paikkoja, pidetään äänestys. Voit antaa äänesi 29.10. – 7.11. klo 18:00 välisenä aikana. Jokaisella tutkijakoulussa/tohtoriohjelmassa läsnä olevalla on yksi ääni johtoryhmää kohden.

Äänet annetaan sähköisesti ja anonyymisti elomakkeen kautta. Jokainen äänestäjä saa kertakäyttöiset tunnukset lomakkeelle kirjautumiseenja äänen antamiseen. Yhdessä vaalissa (tohtoriohjelma/tutkijakoulu/tohtorikoulutuksen johtoryhmä) voi äänestää yhden kerran. Ääntä ei voi muuttaa myöhemmin.

Saat lisätietoja äänestämisestä helsinki.fi-sähköpostiisi äänestysajan alkaessa.

Katso myös ilman vaalia valitut edustajat.

RÖSTA MELLAN 29.10. – 7.11. 18:00

Ansökningsperioden för för valet av doktorandernas nya representater avslutades den 14.10.2019, varefter förlängd perioden var öppet 16. – 18.10.2019. Efter dessa perioder finns det över 60 kandidater till positioner. Det menar att många av positionerna kommer att röstas om. Några styrgrupper fick samma antal kandidater som det finns positioner, så ingen omröstning behövs. Dessutom finns det också 11 doktorandprogram där en eller två kandidater ännu saknas. Dessa ståndpunkter kommer att uppfyllas så snart lämpliga sökande hittas.

Det kommer ett val med omröstning i de styrgrupper där det fanns fler kandidater än positioner. Du kan rösta mellan 29 oktober – 7 november (18:00).  Alla närvarande i forskalskolan/doktorandprogrammet med val har en röst per styrgrupp.

Rösterna ska ges elektroniskt och anonymt via elomake. Varje väljare kommer att mottaga intryg för engångsbruk för att logga in på elomake och rösta. Du kan rösta en gång i varje val (doktorandprogram/forskarskola/styrgrupp för dokotrandutbildning). Rösterna kan inte ändras efteråt.

Se också representater som valdes utan röstning

CAST YOUR VOTE BETWEEN OCTOBER 29th AND NOVEMBER 7th 2019 18:00

The application period for the PhD representative elections ended on 14.10.2019, after which an extended call was opened between 16.10.2019 – 18.10.2019. After these calls, there are over 60 applicants, which means that many of the positions will be voted on. Some of the positions got the same amount of candidates as there are representatives, so no vote is needed. However, there are also 11 Doctoral Programmes with one or two candidates missing. These positions will be fulfilled by the Election Committee as soon as suitable applicants are found.

There will be an election with voting in those steering groups, where there were more candidates than positions. You can cast your votes between October 29th – November 7th (18:00). Everyone currently enrolled in the Doctoral School/Programme with election has one vote per steering group.

The votes will be given electronically and anonymously via elomake. Each voter  will receive single-use credentials for signing in the elomake and casting the vote. You can vote once in each election (Doctoral Programme/Doctoral School/Steering Group of Doctoral Education). The votes can not be changed afterwards.

More info will follow to your helsinki.fi email address when the voting starts.

See also representatives elected without voting.

Vaalit, joissa äänestys / Val med omröstning / Elections with voting

HYMY

DS HEALTH

DONASCI

YEB